Meet Director/Sanction Administrator How To

Please note: All USA Gymnastics meet entries need to be done first on the USAG Reservation system.

• The Meet Reservation system provides meet directors and club administrators a simple tool to assign coaches, athletes, and judges to sanctioned competitions while providing assurance that those assigned to meets have verified memberships through USA Gymnastics.
  
• While this tool is not developed to accept payments for competition entries, Meet Directors can rest assured that the memberships are valid, thus reducing the opportunity of invalid members participating in sanctioned events.

Apply for Sanction
- Meet Directors must first apply for a sanction and provide all of the pertinent information at the time of
purchasing the sanction to ensure the event will appear online for club administrators to reserve a space at the event.

1.  Meet Director logs into usagym.org/memberservices.
2.  Click on Sanctions on the left-hand toolbar, then select My Sanctions, then select Apply for Sanction at the bottom of the page.
3.  Click “Click here to apply for a domestic or foreign sanction online.”
4.  Enter all required fields and agree to the Sanction Statement. Click Submit.
5.  Review your order and click checkout.
6.  Enter billing information and credit card details.
7.  Submit Payment.

Meet Referee

To add a Meet Referee:

1. Meet Director logs into usagym.org/memberservices.
2. Click on Sanctions on the left-hand toolbar, then select My Sanctions, select the sanction you would like to modify.
3. Click Set next to Meet Referee.
4. Search for an individual by username, email address, name, or member number.
5. Click Submit.

Meet Referee Reporting

1. Meet Referee logs into usagym.org/memberservices.
2. Click on Sanctions on the left-hand toolbar, then select My Sanctions.
3. At the bottom of your My Sanction page, you will see a section titled Meet Referee. Select the meet that you would like to view.
4. Once the event has concluded, you will either select that you do not have any incidents to report or include your reporting information.
5. Click Submit.

Meet Referees are also able to submit the meet referee report form by email to [e-mail].

Reservation Review
Once a club has submitted a Meet Reservation the meet director will be notified of the entry via email.

Meet Directors and/or their assigned sanction administrators will then be able to access the Meet
Reservation online.

1.  Meet Director and/or assigned Sanction Administrator logs into usagym.org/memberservices.
2.  Click on Sanctions on the left-hand toolbar, then select My Sanctions, then select the sanction you are reviewing for reservations.
3. Click on View Details next to Total Registrations. This will provide you a list of every club that has currently submitted a reservation. You also have the ability to filter by club, level, coach, and/or athletes. The information can be printed and/or exported onto an excel spreadsheet. Everyone that appears on the list has had their membership verified through USA Gymnastics.

Adding a Club Reservation
It is recognized that there are times when a club will not use the meet reservation system to reserve the athletes and coaches for a sanctioned event. However, the meet directors will still need to verify the memberships via the meet reservation system. In the event that a club does not enter their own meet reservations, the meet director should follow the steps below in order to enter the club into the meet reservation system.

1.  Meet Director and/or assigned Sanction Administrator logs into usagym.org/memberservices.
2.  Click on Sanctions on the left-hand toolbar, then select My Sanctions, then select the sanction you are reviewing for reservations.
3.  Click on View Details next to Total Registrations.
4.  Click on the Add Club Reservation button.
5.  Enter the Club number of the club you are adding. You MUST have the club number in order to proceed.
6.  Complete the information requested on the right-hand side of the screen.
   • Club Abbreviation: Enter in the name of the team.
   • Club Contact/Email/Phone: Provide the name, email, and phone of an individual that the meet director may contact meet specific details. The meet contact must be listed as a club administrator with your club.
   • Meet Contact/Email/Phone: Provide the name, email, and phone number of the professional member i.e., coach, that will be responsible for the athletes while participating in the competition. The meet contact must be a current professional member affiliated with your club.
7.  Proceed to select the athlete and coaches that you wish to reserve a spot in the meet.
8.  Once you have made your selection you will then hit the submit button, review your submission, and hit submit again to finalize the reservation.

Add Judges to Meet Reservation
Follow the steps below in order to verify membership/certifications of the judges attending your event:

1. Meet Director and/or assigned Sanction Administrator logs into usagym.org/memberservices.
2. Click on Sanctions on the left-hand toolbar, then select My Sanctions, then select the sanction you are modifying.
3. Click Manage next to Judges.
4. Click Add Judges and enter the member number of the judges attending.
5. Hit submit to add the judge to the meet.

Set Level/Event Registration Limits
Follow the steps below to set a maximum number of participants for a level or apparatus event:

1. Meet Director and/or assigned Sanction Administrator logs into usagym.org/memberservices.
2. Click on Sanctions on the left-hand toolbar, then select My Sanctions, then select the sanction you are modifying.
3. Click adjust under Level Breakdown.
4. Enter the maximum number of registrations for each level or apparatus/event.
5. Click Save to update the sanction.

Upgrade to a Foreign Sanction.
If you have already purchased your sanction and need to upgrade to a Foreign Sanction, submit this form to [e-mail] with “Upgrade” and the sanction number written at the top of the form.