Please read through the directions prior to creating a meet on AllGymnastics.com
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There are two (2) ways to create a meet on AllGymnastics.com
Please Note: You must have a Gym Profile in your account to create a meet. |
After signing into your AllGymnastics.com account select > Add a Hosted Meet on the left-hand menu. Then, Select > Create (Do not select Copy unless you would like to create a meet by copying an existing meet, please see Creating New Meet from Copy).
There are 6 Steps to creating a meet.
1. General - Complete the fields by entering the information for the competition.
Please note the following:
Only select Require T-Shirt Sizes and/or Require Leotard Sizes if you need the information. In our experience, if this is checked people will expect them at the competition.
> Admission field is required to create a meet. The field can be customized (i.e. Adult, Child, Veteran, Weekend, etc.). You can add an admission fee or select TBD (To be determined)
Select Next on the bottom right.
2. Registration- Complete the fields by entering the information for the competition. Please note the following:
- Late Registration. Select this if you would like to assess a late fee. By checking the box, two options will be unlocked:
1. The field immediately below this checked box will assess one late fee for the entire registration, NOT per gymnast. If this is your desired action, complete this field.
2. If you would like to assess the late fee per entry, leave this field blank. You will have the opportunity to add the fee in a later step (under Competition Settings)
- Athlete Limit. If you would like to cap the number of entries into the competition, select this option. By checking the box, two options will be unlocked:
1. The field immediately below this checked box will limit the number of athletes for the entire meet, NOT per level. (i.e. 500 total gymnasts). If this is your desired action, complete this field.
2. If you would like to limit the number of athletes per level, (i.e. 50 Level 5’s, 100 Level 6’s, etc.), leave this field blank. You will have the opportunity to add this in a later step (under Competition Settings).
3. Payment. We accept Credit Cards by default but do offer other options for registering clubs. You do not have to do anything differently to allow your registrants to pay with these options. Simply check the boxes to offer these. Keep in mind that ACH is the most cost-efficient option for high registration amounts.
If you would like to offer the ability for registrants to Mail Checks, you must have a valid credit card linked to your account. Enter the Mailing address where checks should be mailed. Please be aware, that with this option you will be charged the administration fee on behalf of the registrant. (In the next steps you can choose to have Registering Gyms pay or reimburse this fee).
- Defer Handling Fees: Check this box if you would like registering gyms to pay the handling fees. If you leave this box unchecked, Meet Host will be responsible for these fees.
- Defer Processor Fees: Check this box if you would like registering gyms to pay the processing fees for each transaction (Credit Card, ACH, PayPal, etc.).
Select Save on the bottom right
4. Competition Settings - Complete the fields by entering the information for the competition. Please note the following:
If your meet is a USA Gymnastics event, you will not be able to add levels here. This will be done after you Sanction your meet on USAgym.org and “Merge” the details. You can, however, add the levels and fees for other organizations now.
1. Check the appropriate organizations for this meet. (AAU, NGA USAG, USAIGC, etc.)
2. Select your Competition Format and describe your Team Format. Select > Next
3. Select > Add Levels
4. Select appropriate levels and complete the fields. Please Note:
A. If you opted for a per-athlete late fee and/or a per-level athlete limit, include that information here.
B. If the meet has event specialists, complete the appropriate fields. Select >Next
Select Next on the bottom right.
4. Schedule & Attachments - At this point, you can add Schedules and/or Attachments for your meet. (i.e. Sizing Chart, Directions, Order Forms, etc.)
Select Next on the bottom right.
5. Contact Information - Add the contact information for the meet. You have the option to add multiple contacts. Check the box “Send a copy of meet emails” if you would like the Secondary Contact to receive cc’d emails.
Select Save on the bottom right.
Your meet has now been created and saved to your account only. Once you are ready for the meet to be seen by others and/or you are ready to accept registration or merge USAG Levels you MUST PUBLISH THE MEET. To do this select> Hosted Meets on the left-hand menu select the meet and click edit. You must select PUBLISH in the upper-right-hand corner. Once done, you are ready!
(Optional) 6. Adding a USAG Sanction and Levels
Once your meet is published you can add a USAG sanction and levels. The USAG Sanction must be created and completed on usagym.org. For questions regarding applying for a USAG sanction click here (https://usagym.org/pages/membership/pages/qa_domestic_sanction.html)
When filling out the USAG sanction, select AllGymnastics (MeetVIP). Once completed, return to your AllGymnastics Dashboard > select View Details and Merge the sanction.
Assign the sanction to the meet from the dropdown and move on to adding the levels. Select > Edit All to set fees for all levels or select the green edit button to edit individually.
Select the next button. It will ask “Are you sure? Are you sure you want to assign this sanction to [Meet Name] and apply the changes?” Select yes to move forward. Select no to make adjustments.
Once yes is selected, AllGymnastics will confirm the changes were successfully applied and the USAG sanction is officially connected to that meet.
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