Creating Meets

On the left sidebar menu, click on Create Meet. You'll be prompted to either create a meet from scratch or copy a previous meet and just update the details as needed.

a. General Settings

1. Name of Meet. For annual meets, we recommend appending the current year to the meet name, to distinguish it from its previous incarnations.
2. Website. Enter your meet's website URL here. If your meet doesn't have a website, you can opt to link your gym instead.
3. Description. Enter a short general description for the meet here. Please do not put technical competition details here, as there are other fields further down the form that are allotted for that.
4. Dates. These are the actual competition dates.
5. Equipment. Input the equipment you will be using at the competition.
6. Meet Notes. You can add notes about your meet here.
7. Special Announcements. Enter any announcement you would like to enter gyms to know.
8. T-shirt size. Check if you want to collect shirt sizes from your participants during registration. This is typically done if you're giving these out to athletes.
9. Leotard size. Check if you want to collect shirt sizes from your participants during registration. This is typically done if you're giving these out to athletes.
10. Admission. You can add multiple admission types for each spectator category (i.e. Adult, Child, Senior, Weekend, etc.). Click on the plus icon to add more admission types as needed.
11. Venue. This is where the meet will be held. You can select “Fill with this Gym’s Address” if you are hosting this meet at that facility. This is where having your profile filled out comes in handy. 
12. Logo. Upload a logo for your meet. This will appear on the public listings and will be prominently shown on the AllGymnastics website, especially if your meet is a Featured Meet, so make sure it's a quality image. For best results, the image size should be at least 400 x 400 px, and not more than 10 MB in size.
13. MeetScoresOnline Meet ID. Create a MeetScoresOnline ID and enter it here. Since most competition publishes scores to MSO, this data will also be used to publish scores to the MeetHUB mobile app. We encourage you to set up your MSO ID ahead of time.
14. Click on the Next Step to proceed.

b. Registration and Payment Information

If registration details and prices are not set yet, you may skip this step and come back later to complete.

1. Registration Period. Provide start and end dates for the meet's registration period.
2. Optional Deadlines. Typically, all scratches, athlete changes, and refunds are only accepted within the registration period. If you want to set deadlines outside of the registration period, you may select any of these options. If you leave these blank, these deadlines will default to the registration end date.
   1. Scratch Deadline. Provide the deadline for scratches.
   2. Athlete Changes. Provide the deadline for any changes to athlete information.
   3. Refund Deadline. Provide the deadline for when issues will be refunded.
3. Late Registration. The dates you enter here should be outside of the normal registration period. It's important to note that by selecting this option, you are setting a late fee at the gym level, as a whole. If you'd rather set a late fee at the level of the individual athlete or team, you can do it later in the meet creation process.
4. Registration Limit. Only use this option if you have the maximum number of athletes you want to take.
5. Alternative Payment Options. You have many options to choose from. By default, the system will require payment in full at the time of athlete registration. If you prefer to be flexible, you can enable the following options:
   1. Allow gyms to pay until the end of the registration period. This means that gyms can register and not pay immediately but at any time prior to the deadline date.
   2. Allow gyms to register with a deposit. Once enabled, you can select a deposit percentage from the dropdown menu.
   3. Make deposit refundable. Only enable this if you want to refund deposits. By default, deposits are non-refundable.
   4. Accept PayPal payments. Click this option if you want signing up gyms to pay through PayPal.
   5. Accept ACH payments. Click this option if you want signing up gyms to pay through ACH.
   6. Allow gyms to mail in checks. We advise against this as you will have to keep track of your own and have to chase people down. However, if you want to keep this option open, we're providing it anyway.-Below are the add in instructions for mailed in checks:
   7. Defer Handling Fees to Registering Gyms. Select this option if you would like handling fees paid by the registering gym. Leave unchecked if you would like fees to be deducted from your account instead.
   8. Defer Payment Processor Fees To Registering Gyms. Select this option if you would like the payment processor fees paid by the registering gym. Leave unchecked if you would like fees to be deducted from your account instead.
6. Administration Fee. AllGymnastics.com must charge a fee to keep the lights on. You have two options:
   1. You can have the registering party pay the admin fee by selecting the box that says "Defer 3% Administration fee to registering gym."
   2. You can pay 3% on behalf of the registering gym by checking the appropriate box. Please note that these fees will be deducted at the time of the transaction.
7. Credit Card Fee. Because all transactions are made through a third-party merchant account, there are fees that apply. You have two options:
   1. You can have the registering party pay the credit card fee by checking the box that says "Defer 3% Credit Card fee to registering gym."
   2. You can pay 3% on behalf of the registering gym by checking the appropriate box. Please note that these fees will be deducted at the time of the transaction.
8. Click on the Next Step at the bottom right to proceed.

c. Competition Settings

1. Category. Choose the discipline that will be competing (e.g., gymnastics, tumbling).
2. Sanctioning Body. Select the applicable sanctions: USAG, USAIGC, and/or AAU. Note that you can have multiple sanctions in a single event. It's your responsibility to adhere to each governing body's respective rules as to when your athletes can compete.
3. Competition Format. Choose a competitive format.
4. Team Format. Describe how you'll be doing the team competition.
5. Add Levels. Click on Add Level at the upper right of the Levels section to bring up the popup. You can add levels one by one or in batches. When you exit the popup, the levels you selected should now appear on the table, and you can edit them as needed.
6. Click on the Next Step at the bottom right to proceed.

d. Schedule and File Attachments

You can upload files on this screen, such as sizing charts, diagrams, or order forms. You can also delete attachments later.

It's extremely important to upload your meet schedule as soon as it's ready so that it's pushed to the MeetHUB mobile app in time and parents and coaches can get a notification.

• Click on Next Step at the bottom right to proceed.

e. Contact Information

You may select the Use my profile information to automatically fill your profile information, or enter entirely different details as needed. You may also add a secondary contact if you wish.

You may now submit your form. As meets are automatically published without moderator approval, please make sure that all information is correct before finally submitting your form. You'll get an email notification once your meet is published.